Keeping an electronic record of employee hours is an important part of running a successful business and the most efficient way to achieve this is with time tracking software. You probably didn’t get into business to constantly think about payroll and billing, but, federal and state laws require you to track employee hours closely. Therefore, it is worth finding a quality (but still affordable) time tracking software that reduces administration and keeps your business compliant with employment laws and regulations. 

Over the last 12+months Time Tracker has been through a major transformation adding loads of new features so we decided to start the year off by comparing our app against some of our competitors. In this comparative analysis, we have shared our findings so you can decide which timekeeping app is best for your operation.

Our Top Five Time Tracking Solutions

Time Tracker by eBillity. Our time tracking software focuses on affordable time tracking for small businesses, professional services and anyone who needs to capture time for payroll, billing and productivity. Our highlight reel includes; customizable settings like your dashboard so your most valuable reports are front and center or time tracking method so you can select the option that works best for your business. With Time Tracker you can also scale as your business grows – free payroll and accounting integrations, add-on expense tracking, job cost reporting and client invoicing, or try our Invoice Tracker app and get paid faster. 

TSheets by QuickBooks. The strongest brand on this list with the QuickBooks juggernaut behind it, acquired by Intuit in 2017 TSheets focuses on all aspects of tracking time for payroll and it’s automatic sync with QuickBooks Online. They recently released an ‘elite’ account which includes some project management features, timesheet signatures and geofencing.  They offer round the clock support and a clean and intuitive interface. 

ClockShark. ClockShark is an app built to track shifts across multiple job sites, designed for the construction and field service industry they have a heavy reliance on GPS data. ClockShark’s crown jewel is the GPSFence tracking system, which alerts both employees and management if an employee is in an unexpected zone during their shift. This ensures that payroll is complete and fair, along with providing more data about how much time was spent on site without relying on potentially inaccurate time cards. 

Boomr. Boomr’s time tracking app focuses on integration and syncing timesheets directly with Paychex, ADP, FreshBooks, QuickBooks, and more. Boomr focuses on a mobile-first experience and makes employee tracking easy and is fully integrated with Slack, great for IT and developers who are using the Slack communication app.

TimeCamp. TimeCamp has a slightly different focus than the others on our list, they lean more toward time tracking for projects and client billing. Their multiple pricing plans make it easy to scale up when necessary and their interface offers a smooth user experience. TimeCamp also offers the best discount for annual billing plans and non-profits.

Here’s how all this information looks in a comparison table:

Download the comparison table

Pricing

The most important thing to remember about pricing is that all five of these time tracking solutions offer free trials, ranging from 14-30 days, with no credit card required. While a couple of those options definitely provide more value for a lower cost, it’s important to experiment and find out which time tracking software works best for your business. Most of the apps provide annual discount pricing so if you are looking to lower your cost you should definitely consider getting the most out of your free trial so you can save when it comes time to activate your account. 

Support

Each of these listed time and attendance apps offer some degree of free support. Be sure to take a closer look to see what that means for your timezone, and the method of contact available, for example: does it include phone, live chat, email, webinars, private demos and an online help forum. You should seriously consider support when deciding on a time tracking app because we may love technology but some days technology doesn’t love us!

App Integrations

The easier it is for employees and HR to access time clock data; the more accurate payroll and reports will be. Each of these solutions feature some sort of integration, and some focus on one or more areas. Due to their acquisitions you know that Boomr integrates completely with Slack and TSheets with QuickBooks, but consider the other apps they integrate with to improve efficiency and productivity, apps like; Zapier, Amazon Alexa and Google Home or connected apps that sync data like Google Calendar and Outlook/365. You can also consider other payroll, expense and accounting apps like ADP, Gusto, Xero,  Sage and SAP Concur. You never know what is around the corner so explore all your channels to avoid a costly or time consuming product switch in the future. 

Mobile Apps

All five options feature mobile apps available for both Android and iOS. While ClockShark’s app focuses specifically on GPS tracking and ensuring schedule adherence, any of the programs can be configured to allow employees to sign in on their own devices. If a company is looking to provide smartphones to their employees, any of these time tracking solutions can be pre-loaded to get employees tracking their time quickly. 

Final Time Tracking Software Recommendations

We’re not going to do all the heavy lifting for you! We’ve given you an overview of our findings and now it’s up to you to sign up for the free trials and determine what time tracking software has the right features and benefits for your business and budget. Good luck!

Don’t go without starting a free 14-day trial of Time Tracker. You’ve already gotten this far. 

Read More: New Time Tracker’s Employee Scheduling

The post Compare the Best Time Tracking Software appeared first on eBillity.

Why eBillity is One of the Best Time Tracking Apps

By using advanced time tracking software like Time Tracker by eBillity, you can empower your team to do the best work possible and make the most of their time. Time Tracker was designed to be customizable, flexible, and scalable for your business as it grows and develops. See how Time Tracker compares to the competition and discover why it’s one of the best time tracking apps for your business.

Customization

One of the most important factors in a time tracking app is the ability to customize options based on your business needs. Time Tracker has custom tracking options that our competitors lack – making our solution a great fit for companies across various sectors. 

With Time Tracker, in addition to weekly timesheets, you have the option to choose between either Timers or Time Cards as your default time tracking method. Do you work with a variety of clients in the professional services or legal sector with heavy invoicing needs? Then the Timer option is the best fit for you. 

The Timer includes lots of key features and benefits:

• Down to the second time tracking with the ability to start, stop and pause one or multiple timers
• The option to switch between projects, activities, and clients 
• The ability to mark time as billable or non-billable
• Mark the (time entry) billing type as hourly or a flat rate
• Mark the (time entry) billing rate as standard or overtime
• Option to add the time entry to an invoice

Time Cards are also an option for your time tracking needs. If you’re in HR or an administrative role that handles payroll, Time Cards are a great solution for your needs. With a Time Card, employees can easily clock in and out, take paid or unpaid breaks, switch between projects and monitor hours spent on each, and see data that informs if they’re tracking at a standard or overtime rate.

With Time Cards, managers can also:

• Create alerts to notify employees about their break times
• Set employee time thresholds to automatically calculate overtime and double-time rates
• Set up alerts for admin and employees so they receive notification before overtime and double time occurs
• Set time rounding up or down (where an employee who clocks in at 8:55 am will be rounded to 9:00 am)

Having the customizable option of both Timers and Time Cards is one of the top reasons why Time Tracker by eBillity is one of the best time tracking apps. Best of all, everything can be done through the app so you can manage tasks on the go, and your team members can easily keep their time information up-to-date from anywhere.

Deeper Insights

Any app that’s considered the best time tracking app needs to be able to easily collect, track, and measure data. Data is an important piece of any business, whether you’re tracking data from customers and potential clients or measuring the internal functions of business and employees.

Here at eBillity, we understand that data works differently for any business – from professional service companies who handle client billing to a payroll clerk who manages employee time. That’s why we created a flexible, customizable dashboard so you can access the features and information that matter most. Simply build your dashboard, customize your widgets, and create shortcuts for easy reporting and you can start digging into the deep insights you need to know for optimal time tracking.

Add-On Tools

We’re constantly working to make all of eBillity’s products better suited for the needs of our customers, and one way we do so is through add-on features. Our +Billing add-on feature includes everything you need for payroll, billing, and productivity. Easily ensure profitability on projects, track expenses, and generate client-branded invoices in no time.

We also have a special add-on made for lawyers and those working at law firms. Our +Legal add-on helps firms accurately track time against matters for client billing. Designed specifically for law firms with built-in ABA codes, a conflict checker, realization reports and more, law firms use Time Tracker to:

• Invoice clients and receive prompt online payments
• Manage trust accounts
• Export invoices in LEDES or LSS formats
• Process ACH and credit card payments instantly with Stripe
• Build trust with their clients through branded client portal

A Solution You Can Count On

With Time Tracker by eBillity, your team is empowered to keep timekeeping for payroll, and billing simple. You can customize the app to meet the unique needs of your business. You can easily select your time tracking method, customize your dashboard for deeper insights and better prioritization, and incorporate add-on features like expense tracking and client invoicing. 

We’re committed to constantly improving our products and creating new features that empower our users to be more productive and efficient. That’s why Time Tracker by eBillity is one of the best time tracking apps on the market. Start a free trial today!

Read More: New Time Tracker’s Employee Scheduling

The post Here’s Why Time Tracker by eBillity is One of the Best Time Tracking Apps appeared first on eBillity.

This year, Time Tracker is providing Santa with fun new features, helping him keep everyone on schedule and making sure that everything happens right on time. If he’s late, he could be spotted–or worse, he might not get all the toys to the good little boys and girls who are eagerly awaiting their Christmas deliveries.  

Santa enjoyed his time off so much that he has decided to implement a few new standards this Christmas, and with a little help from his team he might just be able to take that beach vacation he and Mrs. Claus have been planning. Santa decides to jot down a few ideas…

1. Elf Assignment Tracking

One elf running behind can throw off the entire assembly line, whether it’s an elf down in toy creation who is struggling to get his toys built on time, or an elf in the wrapping department who has a stack of unwrapped presents awaiting their attention. Fortunately, with Time Tracker’s Scheduling, Santa can keep track of exactly what each elf needs to accomplish.

Assign specific projects to individual elves or departments. Sometimes, the elves are needed for special assignments: that last-minute toy that will absolutely make a special little boy or girl’s Christmas, for example. And other times, the entire department needs to step up and take on a task together to meet the deadline. 

Keep track of individual elf responsibilities. Sure, that elf down in doll creation has a way with glitter that just can’t be matched, but they can only take on so many assignments at once! But now thanks to Time Tracker’s scheduling feature, Santa can get a better idea of what assignments the elves already have so that he doesn’t overload one particular elf or department. After all, he needs to ensure all his elves are well rested to maintain the perfect detail that goes into his toys and we all know an overworked elf is a grumpy elf.

2. Run the Right Reports to Understand Elf Capability

Scheduling all those elves takes a lot of energy and effort–and Santa needs to make sure that he knows exactly what his elves are best at and what they’re able to accomplish. Does he need to move elves off of the wrapping line and into toy production? Are there elves who need to be given more responsibility in order to meet their full potential? Time Tracker’s reports are making it easier than ever for  Santa to keep up with assignments for all of his elves.

Santa can easily gain insights into what the elves are doing best and how they’re managing their responsibilities. Some elves are incredibly efficient time managers: they can turn out dozens of toys in a day or wrap all of a child’s stocking stuffers in an hour. Others, however, simply are not. With Time Tracker’s new customizable dashboard, Santa can easily add the important reports he needs on one centralized screen where he can see everything he needs to know in order to make important decisions. 

Track elf attendance. Most elves are delighted to start their work week. After all, they have the responsibility of creating the perfect gifts for every child on Santa’s Nice List! Sometimes, however, the elves get a little distracted feeding the reindeer and they forget to clock-in on time. 

Estimate labor costs. Thanks to time and attendance reports, Santa can better estimate his labor costs, which means he won’t get in to trouble with the Elf Labor Union–phew! He can also keep a close eye on overtime hours by receiving alerts when his elves are spending too much time in the toy shop.

When you are Santa time is everything! Time Tracker’s new customizable dashboard makes it easier for Santa to track important activities. It is easy to add, delete and move around widgets on the dashboard and even create handy shortcuts.

3. Schedule Elves for the Right Shifts

Like other workers, elves have a labor union that requires them to have reasonable working conditions–and while they might put in some overtime as they get closer to the holidays, no elf wants to end up stuck at work 24/7. Time Tracker’s scheduling feature allows Santa to:

• Create daily, weekly, and monthly schedules in minutes–a must as the holidays approach and his schedule gets tighter than ever
• Create and save templates, which makes it easier to handle those busy days immediately around Christmas, he can also use them again next year too!
• Give admin permissions to Mrs. Claus so she can help Santa manage the schedule
• Keep every elf on track with the most up to date version of the schedule being published and available online for all the elves to see
• Track hours to avoid accidentally assigning too much overtime to any one elf–including a red notification that lets Santa know when elves have been working too hard 
• Show Santa exactly how many hours the elves are working each week–which could help him decide when he needs to bring in more helpers  

Santa just loves being able to copy (and edit) the previous week’s schedule it saves him so much time! But, it is the color codes for all the different job types that are his favorite, he never has to worry about his head elf getting assigned to kitchen duty…not like last year.

4. Create the Perfect Plan for The Big Day

Delivering all those presents in a single night leaves Santa on an incredibly tight schedule. Every year, he refines his route as more children are added to the nice list, children grow up, or, worse, children stop believing in the magic of Christmas. Fortunately, Time Tracker also offers a GPS feature that makes it possible for Santa to create the perfect schedule for present delivery. The GPS tracker will help to refine Santa’s delivery schedule so that he knows exactly where he is supposed to be at any point in his route. The GPS feature can help Santa avoid missing any important deliveries and disappointing those children. 

GPS tracking also allows Mrs. Claus to always see exactly where Mr. Claus is. Mrs. Claus often waits back at the North Pole anxiously, hoping that Santa hasn’t been spotted and that he isn’t running behind schedule. Thanks to Time Tracker, she can now see exactly where he is without having to bother him or the reindeer. 

Santa has benefited immensely from adding Time Tracker to his routine this Christmas season–and your business can, too. If you want to see for yourself how Time Tracker can streamline your business, try our free trial. 

The post Time Tracker: Enhancing Santa and His Elves  appeared first on eBillity.

The first thing to consider is how much easier tracking your team will become. Using this technology means that you can do this in real-time, and the size of your team makes no difference to the efficacy of GPS, making this a must for businesses big and small.

If your team is spread out across different cities or on a more global scale, suddenly there is an ability to observe their movements and time frames remotely, and in real-time. If you’ve ever wondered if a particular employee has really been using their hours as efficiently as they can, or if you’ve wondered if there is perhaps a better route to utilize than some of the ones currently in use by your team, GPS allows for accurate data on which to base future decisions. By implementing a GPS tracking system, managers can quickly and easily locate their team from their device or desktop computer.

The way companies work has been completely reformed by using GPS tracking services. Not only can you keep track of employees–your products and assets can also be tracked with this system.

Here are some examples of how GPS tracking can improve business efficiency:

Better Planning

If you need to plan a route before your team heads out, or to revise routes for better efficiency, using GPS is the way to go.

• Team members can program an address into the system and be directed to the most time-saving routes
• Alternatively, GPS allows for better accuracy in travel times and optimal routes after a team has been out on a job, making future travel planning more cost effective
• Employees will benefit from the peace of mind of understanding the best ways to travel and how to safely get to their destination, as well as the understanding that someone knows exactly where they are should they get lost or delayed
• Managers can easily monitor routes taken by their team members and advise on faster journeys
• GPS allows drivers and managers alike to stay updated with the most recent data for diversions or potential obstacles, saving hours of travel time as well as excess fuel costs

Fast, Easy Communication

Simplify communication between all team members on a safe platform. GPS tracking apps often come with messaging features, which allow all users to easily and instantly communicate.

• Send important messages about travel diversions
• Assign clients and tasks to specific employees
• Determine which employee is closest to the next assignment, and send them to do the task
• Employees can communicate with each other, soliciting assistance if needed
• Enjoy faster response times, saving both time and money

Automate Payroll

If you really want to save time and productivity, automating your payroll is a game-changer. Make handwritten timesheets a thing of the past by switching automation, and avoid both inaccurate data and fraudulent time-keeping.

• GPS-automated systems ensure that your team is working when they are supposed to be working
• Clocking in and out is a breeze with automation, showing exactly when an employee is at work and when they are finished for the day
• Fewer instances of dispute when it comes to paychecks with an accurate time log as backup
• Make sure employees are not running personal errands or completing other non-work related tasks on company time
• Easy formats for all team members to control their own time
• Some payroll features even include automatic OT when an employee goes over their allotted hours, with a message being dispatched to let the employer and employee know
• Accurate, safe data means that productivity stays as high as possible
• Quickly and effortlessly export all worked hours for maximum efficiency

Safety and Security

Safety is of highest priority, and the most important benefit of using GPS-enabled tracking.

• Overall security is greatly enhanced for all staff when you know where every team member is during work hours
• Help can be located and sent in real-time if one of your team members needs assistance
• Avoidance of routes that may be delayed due to hazard, overcrowded, or experiencing heavy traffic is a great feature that safeguards employees and management alike  
• GPS features can re-route travelers on the team to both avoid potential risks and to aid safety

Go the extra mile and ensure that a GPS tracking system is implemented into your business. Get a competitive edge, boost safety, and generate exact time data to improve efficiency in your company.

Time Tracker’s on the clock GPS tracking makes it easy.

• See which employees are on the clock, on a break, or clocked out for the day
• Select an employee, and check their activity and locations within a specific time frame
• Instantly generate maps for location of employees, to verify route and travel information, and safeguard against time theft
• Send your nearest employees out for emergencies or to the next job, without having to call everyone and await a response
• Build and maintain trust with the whole team with safeguards in place that benefit everyone
• Lessen the potential for payroll and billing disputes by having automatically generated reports about all logged time entries

Ready to increase the efficiency and productivity of your business with GPS time tracking features? Get started today with a free, 14-day Time Tracker trial.

The post How GPS Tracking Can Improve Business Efficiency appeared first on eBillity.

The entire team in a business setting needs to work together to achieve culpability so that everyone is working to the best of their ability and skill level. A high-functioning unit will pay off when it comes to the ongoing success of a company and workplace accountability.

Workplace accountability is the responsibility of each employee to complete their tasks, to be present and on time for their shifts, and to perform their duties within the company. Each member of a working team needs to be accountable for their own work, so that the business can thrive.

Research shows that accountability leads to increased dedication in staff, heightened capability, better morale, and higher levels of satisfaction within the workplace. When each colleague is committed to initiative and ownership of their own output, no one is left to take up the slack of lower-functioning employees, and each person within that working environment will feel pride in what they bring to the table. An insistence on accountability by the management fosters an environment where these expectations of effort are a regular part of a business’s ethos.

So what are some of the ways to instill a sense of accountability within your team?

Set clear expectations. Know exactly what you need from each team member, and then communicate this to everyone. Specificity is key: ensure that you are communicating exactly what you need from your staff so that there is no room for confusion. There can be expectations for the group as a whole, as well as more specific tasks to help individual employees improve their productivity and accountability, but lay this out very clearly so that everyone understands their part and can act accordingly.

Clarify your goals. Knowing how to implement your expectations means having a clear set of goals for each member to achieve, both individually and collectively. Just as you laid out your expectations for each member of the team, so you must be very explicit in your objectives, for individual departments, as well as the company as a whole. It is your job to make sure everyone is on the same page.

Connect. Really helping your employees understand how important or valuable they are to the business means taking the time to really connect with each individual voice. Make sure you are attesting to their individual strengths and affirming their importance to the team. Everyone wants to be valued, and to have their work appreciated. Don’t overlook the importance of this step if you really want to foster a solid network whose members share the same goals, and who understand why their own contributions are important to the overall achievements and forward progress.

Give freedom. Employees have more independence when they can be in control of tracking their own time and output. There are different tracking apps out there that allow for easy and accurate tracking, with features such as multi-timers, GPS capability to ensure route accuracy, and timesheets which can be approved instantly by an admin. Software like this is a great investment for your team, as the benefits include loss of time theft, the elimination of buddy-punching, and inspire accountability in each employee to track their time and labor effectively. Everyone is invested in honestly reflecting hours worked so that wages are accurate, so this is a really great strategy to inspire greater accountability, as well as allowing employees greater agency and ownership.

Provide deadlines. This is a really important part of accountability and often has to come from an outside source for it to be highly beneficial. Intrinsic motivation is often something we think we can manage, but in terms of being accountable to your team, extrinsic deadlines are best to help really cement that piece. This benefits both employee and employer. Lay out clear due dates for each piece of work so that your team members can refer to them as they complete tasks. You can even set reminders for due dates, which will help to spur employees to complete things by deadline.

Implement time and attendance software. Just as we discussed allowing more freedom for your employees by enabling them to complete and upload their own time information, you can enable software that helps to track attendance. There are many software features that allow for virtual ‘clocking in’ with methods like facial recognition, which is another safeguard against time theft. You must be upfront with your team if you are going to use this sort of reporting, however. Give everyone notice before bringing in a biometric device, be transparent about the reasons you want to use this technology (loss of time theft and buddy punching), and maintain a commitment to safeguarding every individual’s personal information and data. Make sure this is clarified with your staff and any concerns addressed before you enable any of this technology.

Biometric devices include things like fingerprints and facial recognition software for clocking in to a shift and ensuring the correct employee is matched with the correct information about their work hours and output, and even location. Understandably, the use of biometrics has many benefits, but there may be concerns you will need to address. Get educated on the pros and cons of these devices, so that you can assure your team that you are putting in the correct amount of data protection, and answer any concerns that come up when the discussion happens so that everyone gives their informed consent.

The adoption of this software into workplaces is rising, but it is also an area of consideration when it comes to its ethical and privacy uses. It can certainly be uncomfortable to provide your fingerprints or facial recognition scan to your workplace. But in this fast-paced world of technology, we need to remember that our phones already carry our prints, our bank machines scan our faces when we withdraw money, airports scan both when we travel. There are many benefits to both employer and employee when it comes to using these devices.

For an employer, ease of administration and a safer workplace are immediate benefits to biometrics. Permissions are suddenly unassailable; if the user of machinery, for example, requires certain licenses to carry out their duties legally, or there is an age requirement for a task, biometrics can immediately weed out any illegal attempts. Fraud is reduced when biometrics are used to clock time, which has positive implications for everyone involved. Businesses are safe in the knowledge that the data recorded is accurate, and employees understand that their paycheck perfectly aligns with their worked hours with the increased accuracy of payroll. A scan also replaces the traditional password now, which have always been prone to hacking even when they are changed at regular intervals. Better security is another perk which is gained for both business and team member when the use of biometric devices provides only authorized access to sites and ensuring that an employee is who they say they are.

Regular performance feedback. This is such an important factor in promoting accountability in your employees. Knowing that they are improving (or not) will give them the drive to accomplish more and better. Help each team member understand and recognize their strengths as well as acknowledging where and how they can do better, so that accountability levels rise as they work to address the deficiencies and work harder on their talents to continue to be valued for their hard work.

Following up. If you have laid out all of these steps to get your team’s accountability high, you can’t forget the last, crucial step. Following up is key to maintaining a continued consistency and a level of effectiveness and productivity that everyone will be proud of. Whether in person at their desk, or with a friendly email as an individual progresses in their tasks, following up is so important to keep everyone on the same page. When everyone is driven to succeed to their highest level, your business can only get better.

The post Workplace Accountability: How to Get the Best Out of Your Team appeared first on eBillity.

Here are some of the top payroll issues that will negatively impact your business. Don’t worry–we will give you some solutions to these problems–but it is vital that you are aware of these issues and how to fix them if they come up.

Time record errors. Accurately recording time worked by each employee, on each project, is crucial to ensure fair wages and charges to your customers. And when employees are recording their own time, there is a big chance of human error, leading to inaccurate data and potential time theft. These cost your business time and money when trying to rectify, and even if you don’t identify that there has been an error, you will lose money by default if time is not recorded completely.

To avoid these discrepancies in recording time, have each member of your team use  tracking software that is easy to use, accurate, and allows for freedom of movement. Many accounting software allow for employees to track their time down to the second, from any of their devices, anywhere they are, at any time of day. There are often also features like an admin dashboard, whereby the time tracked by employees can be checked and approved, or sent back for clarification before being recorded, so that there is no conflict when it comes to appropriate compensation. Having tracked time verified will guard against time theft or too much time spent on projects which could be better managed.

Late payments. You don’t want to chase your customers down when they aren’t paying their bills by deadlines. But you can’t afford to lose the income as you wait, either. Cash flow issues are so detrimental to your business, but there is a worry that the time and energy spent to chase late payments will further hinder your profit. You’ve also spent time cultivating relationships with your customers, and want to instill trust and a sense of reliability so that they keep using your services, or feel confident enough to refer you to their friends and family. Your employees are also important to you, and often when payroll is late due to late or missing payments, their pay is affected.

There is a way to keep everyone happy, and to ensure a higher chance of being paid on time. Time tracking apps often include invoicing features like automated invoice generators with customizable options for branding and the ability to send your invoices in batches. With the implementation of online payment options for your customers, you will find that your clients will be more likely to pay faster than before!

Data security breaches. Confidential information for your business and from your customers needs to have the highest security. If you’re using old-fashioned methods of payroll, like good old paper copies, it is easy for these files to be breached. So, too, are outdated or inefficient online options. And if your filing system is not heavily guarded, sensitive information can easily get into the wrong hands. You are responsible for keeping those records safe from intrusion, and your customers and employees expect this level of service. So how can you ensure the best security for their personal information?

Again, when you outsource to an electronic option, your data transfers will be securely encrypted, as long as you choose your software carefully. Firewall security is standard, and it is important for you to seek a reliable company whose data safeguards are well-known and varied. Look for companies which partner with security specialists, so that you can have the added reassurance that all of your transferred information will be safe and continually monitored against outside breaches.

Invoice Tracker includes each of these solutions to these common payroll issues. Pair the app with Time Tracker to ensure accurate time logs, track your expenses, generate client invoices, and get paid faster. Invoice Tracker’s options for automatic, customizable email reminders will follow up on all your unpaid invoices, so you don’t have to. And with security features including cloud backup, secure 256-bit encryption, and security patching, all GDPR and EU-US privacy shield compliant, you can be safe in the knowledge that your data will be secure.

Try our free Time Tracker, 14-day trial today. See how quickly your payroll issues can be solved. No credit card required, and hassle free!

The post Top Payroll Issues That Will Negatively Impact Your Business appeared first on eBillity.

If your employees aren’t sure where their time is going, or how much time certain projects take, how can there be an opportunity for you to fine-tune any inaccuracies or potential time theft if you don’t even know it’s happening? A Harvard Business Review report found that the US economy could be losing $7.4 billion per day from untracked work hours. Here are some compelling reasons for the importance of time tracking for payroll and compliance.

Reliable data. Payroll management needs to be effective, and data is the most important factor. Accuracy, therefore, is paramount. If employees aren’t tracking their time and project times aren’t being specified, how can you know if you are paying or being paid fairly? And what about time loss? You can never be sure if you can cut costs or if there are issues which need to be dealt with to help your cash flow if your records are flawed. When tax time comes around, having a precise paper trail is crucial to ensuring your payroll is exact when it comes to employee hours and project times.

Identifying problems. Identifying any issues is quick and easy when you are time tracking. It will be easy to pinpoint any inaccuracies or areas which are inefficient when you can look over the data compiled from careful tracking. The more you can understand your company workflow, the better you can cut costs, manage the productivity of your employees, and optimize future project management by setting goals which fall into achievable parameters based on your personal data.

Better estimations. Future projects are enhanced when you know exactly how much time different tasks take, and how long certain employees need to get these jobs done to the highest standard. With accurate tracking, you will be able to correctly estimate how much a project will cost, which employee will be most effective, and feel secure in the knowledge that you are charging your client a fair rate which reflects the time worked. If you know that time is being lost because it is obvious from your time tracking data, you can save money by revamping the time spent on each part of the service.

Ease for employees. Tracking time doesn’t have to be a nuisance. It can be easy and fast for your employees, especially when they understand that precise data means that their hours and overtime are accurately reflected on their paychecks! If you outsource your tracking to an accounting software like Time Tracker, your employees will be able to track from any device, at any time, from any place! This will give each individual a greater sense of ownership when they can see how many vacation days they have left and how their hours match with their pay. When their time is measured against the team’s time, they can start to identify areas in which they can improve productivity, which is a great impetus to better output.

Transparency for your clients. Your invoices need to be clear and exact. By effectively tracking your time, your clients will know just what they’re paying for. This is particularly important if you work as a freelancer, as you need to prove just how valuable your time is, and how long you’ve spent building your product. If your invoices show total precision in hours worked, you will build trust with your customers, and they will see the value of your work laid out before them.

Time Tracker can help you to get a better handle on your payroll and compliance. Track your time from your mobile device or desktop, any time, any where. Process your payroll, create invoices, and sync with your accounting software. Try our 30- day Time Tracker trial today, and see for yourself how much time and money you’ll save! No hassle, and no credit card required.

The post The Importance of Time Tracking for Payroll and Compliance appeared first on eBillity.

Time tracking software is designed to accurately record time on tasks, and is used by companies, freelancers, and contractors. The data gathered allows for exact payment for a service, and automates accounts receivables, reports, and scheduling information. Analyzing this information allows the user to readjust the labour and enhance performance of the company and services. The software holds and distributes this data for your business, therefore you want to to know that it is being safeguarded.

Just how secure is time tracking software?

At eBillity, your security has been on our minds since our conception, and we back up your confidential information in a myriad of ways. Below outlines a variety of steps taken by eBillity to safeguard your data.

Amazon EC2 was chosen for our hosting needs. This is a platform for object storage to accumulate and retrieve information–in any amount and from anywhere. It is used by market leaders in every industry, and its statistics (including the fact that it delivers 99.999999999% durability) made it an obvious choice to partner with to keep your data secure. Its benefits include easy and flexible data transfer, backup and recovery via a highly durable and secure destination to backup and archive your data, and the extensive support of use by partners, including tens of thousands of businesses and associates.

Firewall Security our entire application, including your data, is monitored and controlled by network security that establishes barriers for your protection. You can be confident that your company information is secure, as it is monitored 24 hours a day by security specialists.

Regular Information Backup Working with two different independent services allows us to ensure that your data is backed up every single night. Each individual backup is stored in a separate location, so that your information will be safeguarded in the event of a complication, allowing for easy restoration of your files.

Intrusion Analysis The devices and applications designed to monitor systems and networks for violations or malicious activity, used for intrusion analysis, complement firewalls already put into place. Any strange behaviour picked up by the analysis is reported to an administrator and signals an alarm. This is another form of a firewall, which signals for help once it has already identified a potential intrusion which has taken place, whereas a traditional firewall looks outwardly for intrusions in order to stop them before they happen. By combining these methods with human intrusion detection services, we are able to constantly monitor our systems, adding an extra layer of safety to your data.

Private Credit Card & Banking Information Be confident that the banking and credit card details of your clients are completely protected. Neither yourself nor eBillity is privy to this sensitive information, as it goes straight through the financial institutions themselves. The data is collected and stored exclusively with them, taking the responsibility off you and your company. We store all banking and credit information with Stripe.

Security Patching Patches are designed to fix security vulnerabilities in software, and are used to improve and update data. Application of a change to an asset corrects the weakness by any vulnerability present in the software, and will prevent further exploitation or threat. Security patches are critical to ensure your business is not affected by violations, and we take these potential hazards seriously by applying patches as required to further the security of your data.

SSL Security Information sent to and from our servers is encrypted with 256-bit encryption. These collaborate to establish an encrypted connection, which means a secure link between a server and a client, so that sensitive information such as financial details and passwords can be transmitted safely. Look for the internet lock at the bottom right corner of your browser; this means that the website you are using is encrypting your submitted data. It also means that the information sent to the server is scrambled many times over, so that a potential hacker cannot decipher and intercept the data. eBillity relies on Amazon for its SSL Certificate needs, which is the second largest and fastest growing SSL provider on the market.

Network Security The eBillity network is 100% powered by Cisco. It is also five times redundant, which means it is put through a process in which additional network devices and communication methods are installed into the infrastructure to ensure network availability in the instance of path failure or unavailability. Our network also has its own preliminary Intrusion Detection System, or IDS, for detecting vulnerability exploits.

With all of these features collaborating to offer our customers (and yours) the highest level of security, you can be assured that your private and public data will be safe with us. Your customers’ banking and credit card information will be safeguarded, ensuring systems they will feel confident to reuse, which will establish returning contracts for your business. You can be assured that our backup and data recovery systems are efficient and that your data will constantly be monitored and controlled by our specialists. In addition to all of these defences, our firewalls and intrusion analysis make the transfer of your sensitive information unassailable. Now that you know how secure Time Tracking software is, try Time Tracker for free for 14-days. No credit card required. If you have any security questions or concerns, feel free to contact us at security@eBillity.com.

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The old adage ‘time is money’ is true for all businesses, but for those who bill by the hour, tracking time accurately is critical to their bottom line. We’ve heard from companies such as Accounting Firms, Law Firms, and Consultancy Firms who all love Time Tracker, eBillity’s time tracking software and here’s five reasons why you will too:

1. Keep better track of your payroll

Tracking time for payroll reduces the number of manual errors and lets you avoid the paycheck debate – with Time Tracker employees are responsible for logging their own hours and you can see in real time with employee reporting. It’s easy for employees to over-or under-estimate the amount of time they spend on a task – by using time tracking software, you know you’re only paying for actual time worked and not what’s penciled in on a timesheet.

2. Save hours in admin work

In a 2015 study by Service Now, managers spend an average of 15 hours each work week on administrative tasks. That’s two full days! Time Tracker saves hours of manual data-entry work and eliminates tedious timesheets. Employees track their time on any device – thanks to our handy mobile apps and add-ons – and submit their entries. Admins can review, edit and approve their entries right from their dashboard. Everyone can spend more time doing what they were hired to do and accomplish more in a day.

3. Know more about your business than ever before

No one knows your business better than you, but Time Tracker’s in-depth reporting can give you additional insights to help you make better business decisions. Want to know what clients are making the most profit? Interested to see which employees are racking up the overtime hours? Want to know what tasks are taking up the most hours? Simply run a report to see. You can even save reports and have them run automatically. Your data is securely saved for up to 6 months, so you can easily look back to see who worked when and how long it took – great for future quotes or if you’re forgetful.

4. Easily manage your workforce

It’s not always easy to keep track of everyone on your team, but we’ve built in a few team-friendly features to help you rally the troops! You can assign roles and permissions to employees to control who has access to what information. Assign tasks, send team messages, or remind workers to track their hours – all from your dashboard.

“I manage a remote team so keeping track of their hours is time-consuming, but then I found Time Tracker. It’s super easy for my team to use, I can easily access the information I need to make business decisions and I’m now billing accurately!” – Ryann McQuarrie, MD, Bully Design Co.

5. Time Tracker plays well with others

eBillity has partnered with some of the leading names in accounting, expenses, and payroll, including QuickBooks, Xero, Reckon, ADP, and Sage, as well as some of today’s most innovative web apps, like IFTTT and Amazon Alexa. Time Tracker integrations are designed to make your life easier by syncing with your existing software, not replacing it. Learn more about our integration partners: ebillity.com/integrations.

Try it for yourself

Time tracking software such as Time Tracker helps you to stay on top of billable hours and easily manage your team – saving you time and money. Try it free for 14-days (no credit card required) and see why our customers are raving about Time Tracker.

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