HR and payroll – eBillity https://ebillity.com Time Tracking for Payroll and Time & Expenses for Invoicing Tue, 13 Aug 2024 23:03:39 +0000 en-CA hourly 1 https://wordpress.org/?v=6.6.2 /wp-content/uploads/2023/10/cropped-ebillity-favicon-32x32.png HR and payroll – eBillity https://ebillity.com 32 32 Top Payroll Issues That Will Negatively Impact Your Business https://ebillity.com/post/top-payroll-issues-that-will-negatively-impact-your-business/ Wed, 28 Nov 2018 19:08:11 +0000 http://legal-staging.ebillity.com/?p=5102 We remind you a lot in this blog, but that’s because it’s true–payroll is the most important piece of running a successful business. It is an integral part of organizations around the world, in any industry which employs people. Financial stability, ensuring fair wages, and strict compliance to city and state laws are vital to the growth and prosperity of ... Read more "Top Payroll Issues That Will Negatively Impact Your Business"

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We remind you a lot in this blog, but that’s because it’s true–payroll is the most important piece of running a successful business. It is an integral part of organizations around the world, in any industry which employs people. Financial stability, ensuring fair wages, and strict compliance to city and state laws are vital to the growth and prosperity of a company. And so you need to know how to avoid any potential pitfalls so that you can avert catastrophe. Payroll issues are the first reason that small businesses fail, and 20% fail just in their first year of operation!

Here are some of the top payroll issues that will negatively impact your business. Don’t worry–we will give you some solutions to these problems–but it is vital that you are aware of these issues and how to fix them if they come up.

Time record errors. Accurately recording time worked by each employee, on each project, is crucial to ensure fair wages and charges to your customers. And when employees are recording their own time, there is a big chance of human error, leading to inaccurate data and potential time theft. These cost your business time and money when trying to rectify, and even if you don’t identify that there has been an error, you will lose money by default if time is not recorded completely.

To avoid these discrepancies in recording time, have each member of your team use  tracking software that is easy to use, accurate, and allows for freedom of movement. Many accounting software allow for employees to track their time down to the second, from any of their devices, anywhere they are, at any time of day. There are often also features like an admin dashboard, whereby the time tracked by employees can be checked and approved, or sent back for clarification before being recorded, so that there is no conflict when it comes to appropriate compensation. Having tracked time verified will guard against time theft or too much time spent on projects which could be better managed.

Late payments. You don’t want to chase your customers down when they aren’t paying their bills by deadlines. But you can’t afford to lose the income as you wait, either. Cash flow issues are so detrimental to your business, but there is a worry that the time and energy spent to chase late payments will further hinder your profit. You’ve also spent time cultivating relationships with your customers, and want to instill trust and a sense of reliability so that they keep using your services, or feel confident enough to refer you to their friends and family. Your employees are also important to you, and often when payroll is late due to late or missing payments, their pay is affected.

There is a way to keep everyone happy, and to ensure a higher chance of being paid on time. Time tracking apps often include invoicing features like automated invoice generators with customizable options for branding and the ability to send your invoices in batches. With the implementation of online payment options for your customers, you will find that your clients will be more likely to pay faster than before!

Data security breaches. Confidential information for your business and from your customers needs to have the highest security. If you’re using old-fashioned methods of payroll, like good old paper copies, it is easy for these files to be breached. So, too, are outdated or inefficient online options. And if your filing system is not heavily guarded, sensitive information can easily get into the wrong hands. You are responsible for keeping those records safe from intrusion, and your customers and employees expect this level of service. So how can you ensure the best security for their personal information?

Again, when you outsource to an electronic option, your data transfers will be securely encrypted, as long as you choose your software carefully. Firewall security is standard, and it is important for you to seek a reliable company whose data safeguards are well-known and varied. Look for companies which partner with security specialists, so that you can have the added reassurance that all of your transferred information will be safe and continually monitored against outside breaches.

Invoice Tracker includes each of these solutions to these common payroll issues. Pair the app with Time Tracker to ensure accurate time logs, track your expenses, generate client invoices, and get paid faster. Invoice Tracker’s options for automatic, customizable email reminders will follow up on all your unpaid invoices, so you don’t have to. And with security features including cloud backup, secure 256-bit encryption, and security patching, all GDPR and EU-US privacy shield compliant, you can be safe in the knowledge that your data will be secure.

Try our free Time Tracker, 14-day trial today. See how quickly your payroll issues can be solved. No credit card required, and hassle free!

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The Importance of Time Tracking for Payroll and Compliance https://ebillity.com/post/the-importance-of-time-tracking-for-payroll-and-compliance/ Wed, 21 Nov 2018 19:04:27 +0000 http://legal-staging.ebillity.com/?p=5099 In a quiz about time management by Forbes magazine, a full 69% of the 7000+ respondents said that they weren’t tracking their time. 50% of those who took the quiz also admitted that a full quarter of their time at work was wasted. That’s a pretty good sample size, and the statistics are perhaps unsurprising, but there are many repercussions ... Read more "The Importance of Time Tracking for Payroll and Compliance"

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In a quiz about time management by Forbes magazine, a full 69% of the 7000+ respondents said that they weren’t tracking their time. 50% of those who took the quiz also admitted that a full quarter of their time at work was wasted. That’s a pretty good sample size, and the statistics are perhaps unsurprising, but there are many repercussions to not tracking your time effectively. When payroll and compliance come into play, time tracking becomes an essential tool for your business.

If your employees aren’t sure where their time is going, or how much time certain projects take, how can there be an opportunity for you to fine-tune any inaccuracies or potential time theft if you don’t even know it’s happening? A Harvard Business Review report found that the US economy could be losing $7.4 billion per day from untracked work hours. Here are some compelling reasons for the importance of time tracking for payroll and compliance.

Reliable data. Payroll management needs to be effective, and data is the most important factor. Accuracy, therefore, is paramount. If employees aren’t tracking their time and project times aren’t being specified, how can you know if you are paying or being paid fairly? And what about time loss? You can never be sure if you can cut costs or if there are issues which need to be dealt with to help your cash flow if your records are flawed. When tax time comes around, having a precise paper trail is crucial to ensuring your payroll is exact when it comes to employee hours and project times.

Identifying problems. Identifying any issues is quick and easy when you are time tracking. It will be easy to pinpoint any inaccuracies or areas which are inefficient when you can look over the data compiled from careful tracking. The more you can understand your company workflow, the better you can cut costs, manage the productivity of your employees, and optimize future project management by setting goals which fall into achievable parameters based on your personal data.

Better estimations. Future projects are enhanced when you know exactly how much time different tasks take, and how long certain employees need to get these jobs done to the highest standard. With accurate tracking, you will be able to correctly estimate how much a project will cost, which employee will be most effective, and feel secure in the knowledge that you are charging your client a fair rate which reflects the time worked. If you know that time is being lost because it is obvious from your time tracking data, you can save money by revamping the time spent on each part of the service.

Ease for employees. Tracking time doesn’t have to be a nuisance. It can be easy and fast for your employees, especially when they understand that precise data means that their hours and overtime are accurately reflected on their paychecks! If you outsource your tracking to an accounting software like Time Tracker, your employees will be able to track from any device, at any time, from any place! This will give each individual a greater sense of ownership when they can see how many vacation days they have left and how their hours match with their pay. When their time is measured against the team’s time, they can start to identify areas in which they can improve productivity, which is a great impetus to better output.

Transparency for your clients. Your invoices need to be clear and exact. By effectively tracking your time, your clients will know just what they’re paying for. This is particularly important if you work as a freelancer, as you need to prove just how valuable your time is, and how long you’ve spent building your product. If your invoices show total precision in hours worked, you will build trust with your customers, and they will see the value of your work laid out before them.

Time Tracker can help you to get a better handle on your payroll and compliance. Track your time from your mobile device or desktop, any time, any where. Process your payroll, create invoices, and sync with your accounting software. Try our 30- day Time Tracker trial today, and see for yourself how much time and money you’ll save! No hassle, and no credit card required.

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XeroCon: What You Need to Know Before You Go https://ebillity.com/post/xerocon-what-you-need-to-know-before-you-go/ Thu, 01 Nov 2018 18:52:17 +0000 http://legal-staging.ebillity.com/?p=5088 It’s that time of year again–XeroCon is coming to London! Check out the venue, exhibitors, schedule, speakers and more before you come and see what’s new and cutting-edge in the world of cloud accounting. Familiarise yourself with the top tech that will work best for you and your business, get to know peers and industry advisors from the United Kingdom ... Read more "XeroCon: What You Need to Know Before You Go"

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It’s that time of year again–XeroCon is coming to London! Check out the venue, exhibitors, schedule, speakers and more before you come and see what’s new and cutting-edge in the world of cloud accounting. Familiarise yourself with the top tech that will work best for you and your business, get to know peers and industry advisors from the United Kingdom and all over the world, and hear what’s up and coming for the accounting industry at the speaking events.

Some of the keynote speakers include Steve Vamos, Chief Executive Officer at Xero; Lucy Adams, CEO, Disruptive HR; Gerd Leonhard, CEO The Future Agency, Gary Turner, Managing Director, Xero UK and EMEA; and many other inspirational speakers and forerunners whose talks you don’t want to miss!

The accounting event of the year includes three days with the best in the business. ExCel London takes place 14-15 November, and includes a massive array of industry leaders and exhibitors. Exhibitors for XeroCon 2018 can be found here. There is also a Xero Uni Day on 13 November, where you can bring your whole team for a full-day workshop as well as lunch, networking, and swag. Let’s break it down so that you know what to expect.

On 13 November at CentrEd, ExCel London, you can bring along your whole team to gain new skills in workshops, get to know Xero products better and their integration partners’ products, and understand how to make tax digital. Courses include: Product Deep Dive, Making Tax Digital, and Payroll Certification. Get to know your industry peers and network over lunch and take home some Xero swag at the end of the day! For just £30 (excl. VAT), you can take advantage of these fantastic sessions from 9:30-5:00 PM. Register here.

That same evening, come along for early registration to XeroCon and welcome drinks from 6-8 PM. Enjoy an array of canapés and drinks as you mingle with attendees, exhibitors and speakers at ExCel London.

On Wednesday the 14 November, XeroCon Day 1 and the Party commence! At 8:00 AM the exhibition hall opens, come early for some light refreshments and to chat with your Associates , and get ready for a day packed with talks from industry leaders, where you’ll hear inspiring stories of triumph and learn about the challenges of a connected world, new ways of leading in a digital world, and what’s new for Xero. Explore the exhibits from categories such as billing and finance, marketing, payments, invoicing and jobs, time tracking, and many others to keep you up-to-date with what is innovative and fresh in today’s accounting industry. From 4:50-5:20pm the Xero awards take place, and winners will be announced on the main stage. At 7:00pm, it’s time to party! Bring your dancing shoes and let loose. Food and drinks will be served.

XeroCon Day 2 is another day chock-full of excitement. Hear more captivating stories and more tools and training to fuel your business growth by directors and managers from Xero, as well as an Olympic champion  Sir Chris Hoy, MBE, whose own story will inspire you to chase your dreams!

Don’t miss out on the 2018 XeroCon. Here’s a great video of last year’s event, and here is a photo gallery. Get your tickets today for £350 (excl. VAT), which include networking drinks on the 13th November, the full two days of XeroCon on the 14-15th of November, and the party! Reserve now.

Come by our booth to learn how eBillity’s Time Tracker easily integrates with Xero and will save you time and money. See you in London!

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Triple Threat: Xero, Gusto, and Time Tracker https://ebillity.com/post/triple-threat-xero-gusto-and-time-tracker/ Wed, 10 Oct 2018 18:39:38 +0000 http://legal-staging.ebillity.com/?p=5077 Does the idea of saving 30 or more hours a month on payroll appeal to you? How about being able to access and track your employee time, reports, and timesheets from anywhere and from any device? How about pairing your current tracking software with similar apps whose features complement and enhance the ones that are already adding value to your ... Read more "Triple Threat: Xero, Gusto, and Time Tracker"

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Does the idea of saving 30 or more hours a month on payroll appeal to you? How about being able to access and track your employee time, reports, and timesheets from anywhere and from any device? How about pairing your current tracking software with similar apps whose features complement and enhance the ones that are already adding value to your business?

With the combinations offered by Xero, Gusto, and Time Tracker, the only thing you need to worry about is how quickly you will be able to keep up with tracking!

When you integrate Gusto with Time Tracker, your data will be shared between the two with a one click sync. Track the time of everyone working for you as they upload their timesheet information from their device, have the admin review this data, check for inaccuracies in real time, and have a constant overview of the reports generated for analysis. The moment you connect, the employee data saved in your Gusto account will be distributed to Time Tracker, so the two applications can share and track your data together. Automated employee invites and onboarding emails make for even easier contributions.

You can also easily and quickly create contractor and employee rates in either of the two applications, then run your data sync and watch the two-way integration allow these apps to work seamlessly as one. Sync your compensation and pay rates–including paid time off and over time–to ensure the time tracked is appropriate to what is actually being worked and remunerated.

Gusto and Time Tracker

As for your employees, they don’t need any special technological expertise when they can access single-entry and multi-timers, as well as their weekly timesheet to track their own time. The flexibility of adding their data from their personal device or desktop computer from any place or time makes tracking a breeze. When they’ve added their time to Time Tracker, all entries can then be monitored by the admin, who can review, adjust, or approve the entries before synching the confirmed data over to Gusto. And not only can employee time be tracked more accurately this way, but additional features such as GPS tracking allow you to easily verify locations of entries, as well as route tracking and travel times, so you can feel secure that you are not losing any profit due to time theft.

Conveniently manage your team by using time entry reminders for your staff and set roles and permissions with a few simple clicks. Take advantage of the multilingual workforce secure backups, and watch productivity soar with detailed insights which are generated automatically.

Integration for your Gusto and Time tracker accounts is free, and we will help you with every step. Start your free, 14-day trial. No credit card required. Less than five minutes to set up.

Luckily, adding your Xero data to your Time Tracker is just as painless as with Gusto. With Time Tracker for Xero Payroll and Accounting, you can pay your employees and invoice your clients for actual time worked. Detailed and precise time tracking, timesheet approvals, expense tracking, Xero payroll, and Xero accounting all come together with a one-click sync between these applications, saving you hours in administration every month.

The two-way integration takes less than five minutes. Just select the data you’d like to transfer and share, and click ‘sync’. It couldn’t be easier to get started on this consolidation and transform your business. And you can bill from anywhere from your PC, Mac, or mobile, any time that is convenient to you.

Watch as your company’s bank statements are automatically imported and then categorized, allowing you to see your cash flow in real time and make any adjustments before they become an issue. Invite your team members to collaborate on financials within the online platform. Xero’s features also include invoicing, bill-paying, sales tax returns, and reporting. Try Xero Accounting free.

With Time Tracker and Xero, sync your employees and payroll in just one click. The combination of these applications means you get to access single- and multi-timers for tracking, as well as weekly timesheets. Work closer than ever with your team when you integrate Time Tracker + Zero Payroll. One click is all it takes for your automated time entry reminders to take effect, as well as an alert for each timesheet submitted, the creation of roles and permissions as dictated by you, assignation of tasks, team and individual messaging, and more.

 

Time Tracker + Xero Payroll is now available in the United Kingdom, Australia, New Zealand, and most states in the US. Time Tracker + Xero Accounting means just four clicks for beautifully branded invoices, easily accessible expense and billing activities, and the ability to sync your client data. Click the links for your free trial today.

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Top Challenges of Payroll Processing and What to Do About Them https://ebillity.com/post/top-challenges-of-payroll-processing-and-what-to-do-about-them/ Wed, 03 Oct 2018 16:40:51 +0000 https://www.staging6.ebillity.com/?p=4044 On the surface, managing your company’s payroll seems relatively straightforward. You collect and report hours worked and calculated wages owed, then send out paychecks and update your records. Butissues can arise that may have financially devastating consequences. The demand for meticulous, accurate tracking, calculations, and reporting means that even a tiny error could cause unforeseen expenses. And if your business ... Read more "Top Challenges of Payroll Processing and What to Do About Them"

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On the surface, managing your company’s payroll seems relatively straightforward. You collect and report hours worked and calculated wages owed, then send out paychecks and update your records. Butissues can arise that may have financially devastating consequences.

The demand for meticulous, accurate tracking, calculations, and reporting means that even a tiny error could cause unforeseen expenses. And if your business is global, these issues become more substantial to stay on top of. According to the Annual Global Payroll Survey, researchers found that 7 out of 10 (69.4%) professionals interviewed said they had gaps in global policies and processes. These tasks are never basic, and it’s important to keep the inherent challenges in mind with your own processing. What you need to know are the top challenges of payroll processing, and how to effectively overcome them to keep your business running smoothly.

Discrepancies. Are you seeing conflicts or inconsistencies in your payroll? Is one of your employees being paid differently than someone else at the same level? These mistakes are common, and take a lot of time to go back and correct. Notes and printed documents with manual recording are difficult to manage and keep track of, and miscalculations abound. Your data will often be incomplete, out-of-date, and error-prone even before it is ready to analyze.

Using a single, streamlined system is your best bet in avoiding discrepancies in your accounting. Standardize and centralize your company data. This way, your data retrieval and compliance issues can be done quickly and more accurately. Avoid a series of disparate systems which do not work together and which are prone to human error. Outsourcing your record-keeping to an accounting software will allow you to avert these potential pitfalls. And when your software system is working to unite your data, the analysis of this information will also be concise and automatic. You will find it much easier to spot potential issues when inconsistencies are laid out in this format. These time saving measures are crucial when it comes to the difference between success and failure in your business.

Data privacy laws. When you collect payroll data, it is critical that the sensitive company and customer information contained within is as protected as possible from any potential threats. Along with strict internal controls, you must comply with data privacy laws. These laws are rapidly evolving on a global scale, and for good reason: financial information is a gold mine for hackers (excuse the pun). They can use the data and personal information they retrieve to steal identities and commit further crimes. Companies and organizations are taking on tough data protections to help prevent these thefts. The GDPR (Global Data Protection Regulation) which was put into effect in the EU earlier this year means that foreign companies which handle and process the data of EU citizens have had to jump over higher bars. With most companies tightening such protections for confidential information, employers are faced with huge penalties if they breach these laws.

If you are still using hard copies or Excel sheets for your own company data, it is crucial for you to understand the implications. These systems are not secure in the slightest. Your job is to protect your company, employee, and consumer information, and manual processing leaves too much to chance. Switching over to a cloud-based software is a solid step in the right direction. Such applications come with built-in global compliances, as well as additional firewalls and monitoring systems which work 24/7 to keep your data safe.

Global compliance. Another fundamental piece of your company’s payroll system is to ensure compliance with other countries’ laws. Expanding globally is certainly a boon for business, but it comes with some specialized knowledge and careful adherence to diverse rules. As a payroll provider, you must monitor legislative changes continuously to safeguard compliance at all times. If you do not, you will pay a high price. Due to the changes across state and country lines, this is probably the top challenge for your payroll processing. International payrolls mean different tax laws. You will need to know which forms and deadlines your employees need for legal filing, what the overtime laws are, and whether or not it is legal to pay those international employees electronically. You can’t afford to move to a global payroll system without absolute compliance in any of the companies of operation.

Luckily, improved technologies and the rise of global outsourcing providers means that it is easier to follow and comply with these regulations, no matter how often they change. Vast and unpredictable legislations no longer mean you have to inhibit the growth of your company for fear of accidentally violating a law you aren’t familiar with due to the speed of changes. Certainly the growth of global business means that such processes are increasingly involved, but there are many benefits to be gleaned for your payroll if you are expanding outside of your local area. By bringing some expertise into laws and real-time compliance via a cloud-based platform, you can more easily maintain records as well as being confident that global compliance in all areas of your business is being enacted on your behalf.  

Manually processing your payroll takes up a lot of valuable time and cost. Carefully checking over each detail for accuracy and legal compliance takes time and this time could be used to grow your business instead. Outsource your payroll provider to save time and be absolutely sure that you are following legislation and that your most sensitive data is secure and integrate your accounting software with a free 14-day Time Tracker trial for accurate time tracking for payroll. No credit card required.

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US Payroll Regulations You Should Know About https://ebillity.com/post/us-payroll-regulations-you-should-know-about/ Thu, 23 Aug 2018 19:45:13 +0000 https://www.staging6.ebillity.com/?p=3891 Payroll is crucial to your business. Pay for your employees must be on time and precise, and you must ensure that each individual paycheck has had the appropriate deductions and withholdings accounted for each employee. Making sure that you are following the current laws and regulations–including federal, state, and local–is imperative to running your business successfully. Global payroll regulations are ... Read more "US Payroll Regulations You Should Know About"

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Payroll is crucial to your business. Pay for your employees must be on time and precise, and you must ensure that each individual paycheck has had the appropriate deductions and withholdings accounted for each employee. Making sure that you are following the current laws and regulations–including federal, state, and local–is imperative to running your business successfully.

Global payroll regulations are difficult to integrate, with a multitude of languages, countries and territories, and currencies. While there are many individual rules and regulations specific to each place, there are a surprising amount of similarities. After all, commonalities such as submissions, payments, and reporting are standard when it comes to calculating payroll anywhere in the world.

Even with so many parallel payroll regulations happening globally, there are many factors that account for the differences in countries’ payroll practices and management. Variances in culture, national and local regulations, and collective bargaining agreements mean that there still remains enough difference between nations to focus on the regulations where your own business is located. That doesn’t even account for the constantly changing laws around payroll that are put into place every year.

This article will explore payroll regulations specific to the United States. US Employers are required by law to adhere to government regulated payroll laws, set by the US Department of Labor (DOL). The Internal Revenue Service works with the DOL to enforce the federal payroll laws. It can be confusing and difficult to understand these regulations. They are varied, complex, and changeable. If you do not comply properly with your local and federal legislation, your business can risk hefty fines.

Don’t risk any mistakes: read on for US payroll regulations you should know about. The Fair Labor Standards Act (FLSA). The Fair Labor Standards Act is a federal law. It institutes standards for both full-time and part-time employees in the private sector as well as in federal, state, and local governments. The standards under this act include factors such as minimum wage, child labor, overtime pay, and record-keeping. Every employee who is in a position that is covered by the mandatory overtime provisions of the FLSA is covered by this act. If an employee has worked overtime hours, they are legally entitled to be compensated at overtime pay rates for each hour worked above 40 in a single work week. In order to comply with these standards, an employee who has worked overtime must fill out a Time and Attendance Record.

Federal Insurance Contributions Act (FICA). The Federal Insurance Contributions Act deems it mandatory for US-based employers to withhold Medicare and Social Security contributions from their employees. These rates may be changed annually, as well as wage limits, which is why it is crucial to stay up-to-date with these acts. In 2018, businesses are to withhold 1.45% of each employee’s wage for Medicare, and 7.65%-6.2% for Social Security. FICA taxes are of the utmost importance in your employees’ payment obligations, and comprise the Social Security tax, Medicare tax, and a 2.35% Medicare tax, which comprises 1.45% Medicare tax added to an additional 0.9% surtax, if your employee earns more than $200,000 annually.

Federal Unemployment Tax Act (FUTA). The Federal Unemployment Tax Act provides payments for unemployment compensation for workers who have lost their jobs. This act works with state unemployment systems, and the employer alone pays the FUTA tax, whereas the employee does not have this deduction from their wages. FUTA pays for half the cost of extended unemployment benefits. It also keeps a fund intact from which states can borrow to pay out benefits if needed. You may be required to pay FUTA taxes if you are a private, for-profit employer.

The importance of timekeeping

Staying abreast of all of these payroll regulations is crucial to your company and your valued employees. Another vital factor to consider is timekeeping; your payroll processing must include data for your workers and the hours they have worked. As you have read, these statistics are essential in complying with regulation laws. The Department of Labor requires you to keep accurate records, including information about your employees’ hours.

Take the hassle out of keeping your records secure and accurate. Try Time Tracker free for 14-days (no credit card required), and save yourself some time to make sure you are on top of the newest US payroll regulations.

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Top 5 Tips to Stay on Top of Payroll Tracking https://ebillity.com/post/top-5-tips-to-stay-on-top-of-payroll-tracking/ Thu, 31 May 2018 10:00:45 +0000 https://www.staging6.ebillity.com/?p=3596 Many business owners view payroll tracking as one of their most stressful administrative tasks. They have good reason to do so. In 2016, businesses accrued $6 billion in employer payroll penalties. That’s up from $4.5 billion in 2014. That’s why it’s more important than ever to get your payroll tracking right. We’ve compiled five tips for better payroll tracking and ... Read more "Top 5 Tips to Stay on Top of Payroll Tracking"

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Many business owners view payroll tracking as one of their most stressful administrative tasks. They have good reason to do so. In 2016, businesses accrued $6 billion in employer payroll penalties. That’s up from $4.5 billion in 2014. That’s why it’s more important than ever to get your payroll tracking right.

We’ve compiled five tips for better payroll tracking and management:

1. Offer a Variety of Time Tracking Options

Everyone knows going paperless streamlines time tracking, keeps you organized, and reduces waste. But it’s time to move beyond simply “going electronic”. Today, the most effective time tracking systems allow employees to enter time from any device, from desktop computers and laptops to smartphones and tablets.

Some payroll systems like Gusto even allow time tracking through both apps and paper timesheets, depending on your employees’ preferences. This approach allows their SMB customers to easily transition from old habits into new technology, ensuring another layer of accuracy.

2. Integrate Payroll and HR into One Centralized Location

Being organized is vital for accurate and headache-free payroll. When managing payroll, keep employee records easily accessible. Better yet, use a payroll system that automatically applies employee information so you only need to enter this information once. HR integration can significantly reduce the amount of time needed to perform otherwise lengthy tasks like new employee onboarding, direct deposit set up, and vacation time tracking.

3. Automate Your Taxes

You should automate your taxes whenever it’s possible to do so without losing accuracy. Have your taxes automatically calculated and deducted. Then set up automatic payments to the IRS so there’s no chance of missing quarterly deadlines.

Today, most federal and state tax systems require electronic payments from businesses, so you’ll be one step ahead with compliance. The IRS is constantly updating their requirements and usually releases new tax changes for the upcoming year in December. If you use a payroll software or service, they’ll automatically keep your system up-to-date with any updates.

4. Don’t Forget About the Perks

The perks that your employees look forward to, like vacation days and added benefits, are often a nightmare to calculate with payroll. Employees might enjoy accruing more vacation time, but you need a system that can clearly track and display compounding benefits. Avoid problems down the line by setting up clear company policies and infrastructure capable of managing constantly changing perks.

When organizing your system, you might start with classification. Will you classify days off by specific categories (i.e. sick days, personal days, vacation time) or use a general umbrella term like “paid time off” for all covered absences? There is no single best way to do this; you’ll need to choose the system that works best for your business.

5. Select Payroll Software Suited for Your Business Size

Robust payroll software can manage just about every aspect of payroll for you while allowing manual approvals and updates from your end as needed. Many business owners struggle through payroll, pouring hours into time-consuming tasks when they could be focusing on generating revenue.

Instead, consider payroll software that covers the needs of a business like yours. Business size and payroll complexity will be the most important considerations in your decision. For small businesses, a system like Gusto is often the software of choice, with flexible time entry options and detailed employee insights. For large organizations, ADP provides a more robust software with sophisticated reporting and even multilingual capabilities.

Using software reduces the likelihood of payroll errors and tax penalties while freeing up your time and resources for what’s most important to growing your business. To learn more about payroll options for your business, contact an eBillity expert today.

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Why Time Tracker for QuickBooks is a Top-Rated App by Intuit Customers https://ebillity.com/post/why-time-tracker-for-quickbooks-is-a-top-rated-app-by-intuit-customers/ Wed, 23 May 2018 15:39:30 +0000 https://www.staging6.ebillity.com/?p=3468 It’s important to look for software solutions that will provide you with a higher level of productivity. When you want to have your payroll under control and provide convenience to your employees, Time Tracker for QuickBooks is a great option and is a top-rated app by Intuit ProAdvisors. These are certified customers with expert knowledge – they know what connects ... Read more "Why Time Tracker for QuickBooks is a Top-Rated App by Intuit Customers"

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It’s important to look for software solutions that will provide you with a higher level of productivity. When you want to have your payroll under control and provide convenience to your employees, Time Tracker for QuickBooks is a great option and is a top-rated app by Intuit ProAdvisors. These are certified customers with expert knowledge – they know what connects best with QuickBooks to run a more profitable and productive business.

Employees can clock time anywhere

It’s a good idea to eliminate a traditional time clock process. You may only have one timeclock, forcing everyone to check into the same location. This can be a problem, especially when you have off-site employees or those who work in the field. By allowing people to clock in electronically through your portal, you can ensure that people track all of their time effectively.

It doesn’t matter where in the world your employee is tracking their time, our software supports global time zones and three different languages (English, Spanish, and German). They can clock in and out from any smart device ensuring that time is captured without having to go in and manually input time for your employees.

You can approve timesheets

It’s important for you to be able to approve timesheets to ensure that all time is accounted for. You also want to make sure that employees clocked out so that you don’t encounter situations where it looks like employees worked for over 24 hours straight. All of your managers will be able to log into Time Tracker in order to make adjustments to time records, as well as to approve them. Any admin has the ability to review the entries and edit, reject, and request employees to resubmit their time.

Time entries are synced with QuickBooks

After the time entries have been approved by an administrator, you can quickly sync to QuickBooks for payroll, invoicing, and reporting. Your 1099 vendors can also track their time inside of Time Tracker to be synced with QuickBooks. This ensures that all expense and payment entries are in one place so that you can get a clear view of your payroll expenses.

You can generate invoices

Another top benefit of Time Tracker for QuickBooks is that you have the ability to generate invoices in 4 easy clicks! As you track employee time, you can use these entries as a way to bill clients for hours worked. You have the opportunity to generate customizable, professional invoices inside of Time Tracker. Your customers can then choose to pay instantly online or view and pay invoices through a secure client portal.

Data security and privacy are our top priority

Right from the planning stage, security and privacy have been a top priority for eBillity. We are committed to ensuring your data and privacy are always secure. Your data and information is stored behind secure firewalls and is monitored 24-hours a day. We use Amazon S3 for our hosting needs for all our applications, as well as routinely backup your data at multiple locations daily, weekly and bi-weekly.

We also know your privacy is of the utmost importance. eBillity follows the United States protection of privacy laws and are General Data Protection Regulation (GDPR) compliant in the EU. In addition, Time Tracker allows you to set privacy permissions to manage and protect company information.

There are a lot of features packed into Time Tracker for QuickBooks, which is why it’s a top-rated app.

The QuickBooks integration for Time Tracker minimizes the amount of data entry employees and managers have to do. This eliminates a lot of data entry errors that could slow down payroll or cause various payroll errors. Additionally, it allows comprehensive reports to be created quickly giving managers a clear idea of what they are spending in the areas of payroll. It also ensures that there is no lost revenue when it comes to billing clients for specific hours.

Investing in time tracking and billing software that provides an array of features and integrates with QuickBooks can be just what you need to take your operations to the next level. When you want to take advantage of payroll assistance that integrates easily with QuickBooks, try Time Tracker + Billing free for 14-days (no credit card required) and see why Intuit customers give it a thumbs up!

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Time Tracker Partners With Xero Payroll For UK launch https://ebillity.com/post/time-tracker-partners-with-xero-payroll-for-uk-launch/ Fri, 11 May 2018 09:39:35 +0000 https://www.staging6.ebillity.com/?p=3420 Xero is fast becoming a market leader Xero is a well-loved software company with a global presence that is fast becoming one of the largest names in the industry. Founded in 2006 in New Zealand by Rod Drury and his personal accountant, the modern cloud-based product quickly spread to Australia, the US, the UK, and the rest of the world. ... Read more "Time Tracker Partners With Xero Payroll For UK launch"

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Xero is fast becoming a market leader

Xero is a well-loved software company with a global presence that is fast becoming one of the largest names in the industry. Founded in 2006 in New Zealand by Rod Drury and his personal accountant, the modern cloud-based product quickly spread to Australia, the US, the UK, and the rest of the world.

Time Tracker + Xero Payroll

Traditionally an accounting software designed for billing, Xero wisely saw the change in the market and promptly adapted their product to extend their offering to include payroll. The innovative features simplify paying employees – with automated calculations, multiple pay rates, flexible pay calendars and detailed reports.

eBillity first heard about Xero in 2012 when we decided to become an integrated partner offering our Time Tracker add-on to their Australian and North American customers. At the time, we focussed on tracking time for invoicing but soon realized we needed to further integrate in order to service the needs of their growing payroll clientele.

See how Time Tracker syncs with Xero Payroll.

Payroll in the UK

Already having a large number of customers in Australia and New Zealand, Xero started to expand their payroll offering into the US and the UK. Due to the size and various regulations of each state in the US, Xero strategically rolled out their payroll product state-by-state, and as of today, you can find them in approximately 75% of the US. View which states have Xero Payroll.

In March 2018, Time Tracker launched as one of Xero’s first integrated web apps for their payroll product in the UK. A title that we’ve very proud to carry.

Better together

We now offer a two-way integration for both Xero Accounting and Xero Payroll customers, syncing data seamlessly back and forth like one – helping customers in the UK to bill clients and pay employees for actual time worked without all the wasted hours on administration.

We’ll be exhibiting at Accountex London May 23-24 booth #920 and we can’t wait to demonstrate our latest integration. Come see us at the event, or sign up now for your free 14-day trial today of  Time Tracker and connect with your new Xero Payroll account.

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